It is not the norm to find healthy food options at group events and meetings. As event planners, we have some control in the foods offered and can effect good change if and when better choices and healthier foods are offered.
I suggest that you start slow. Begin with little changes rather than go straight from donuts to fresh fruit - the shock will turn people against you. For example, a group meets monthly in the morning with donuts and jumbo muffins, step 1: reduce the number of donuts , provide mini-muffins, granola bars, a small bowl of fresh fruit and make sure water is plentiful. Then, after a few meetings or as the group gets used to the changes in the menu, move to step 2: skip the donuts, reduce the number of muffins, add string cheese and increase the fruit. After time, your people will learn to expect better choices on those mornings.
People, food is not needed at EVERY break. I can hear the gasps! A mid-morning or mid-afternoon physical activity break can happen in place of food. Provide a guided activity, or let people stretch, network, run to the restroom or check a blog. Often, lunch is just around the corner.
Read below for other suggestions or take a look at this healthy food planning resource for group gatherings.
Anita, Reach Partners