My friend always introduces me as “super organized, down to the minute”. I know she says this in awe, because her big-picture-up-in-the-clouds visionary self cannot possibly suffer her imagination to detail. She and I volunteered to co-lead an event and yes, we work very well together.
While l truly embrace her complimentary introduction, especially since I so admire her, I want to clarify: I’m not a “super-organized” person rather; I strive to communicate to others so they clearly understand their roles, expectations of them and the time, space and things around them. I don’t assume. I call, email, text and leave a paper trail for others to fully understand and grasp what’s required of them.
At Reach Partners we call it a show-flow, a HBB (hit by bus) document or project implementation plan. It’s the document(s) that outline the materials, people, time, roles, needs and sometimes a script to execute the many moving parts of a project. At Reach we always create a go-to document, not for the sake of a document but to clearly communicate the need, goal, actions, and resources and to build, and tempo communication to stakeholders, whether they be internal or external.
The project document outlines the requirements, helps to indoctrinate someone new to the project, or if someone doesn’t show-up, it provides a path to for someone to jump in and take over another’s role.
So much of project management is in the communication. When everyone knows just where they need to be at what time, to do the thing they need to do and the next person is on cue to do her tasks, well, I concede, that does look “super organized.” Thanks for the compliment!